Category: Leadership

Let’s face it: mastering effective communication on platforms like Zoom is crucial, but it’s not something they teach in school. 

Whether you’re back in the office, working remotely, or somewhere in between, video conferencing is here to stay. A report from B2B Reviews shows that about 12.3% of the American workforce is fully remote, 65% wish they could work remotely all the time, and 32% prefer a hybrid setup. 

Elisabeth Cardiello, a communications expert and Optimist Instructor of “Build a Human Culture in the Zoom Era,” offers fantastic strategies for making the most of video conferencing to enhance workplace culture and communication. Here are four pivotal ways you can become a better communicator, backed by neuroscience and practical advice from Elisabeth’s expertise.

1. Embrace the “Brady Bunch” Layout

One of the unexpected gifts of video conferencing? The grid view, where you can see everyone’s faces simultaneously. Unlike in traditional boardroom settings, this layout allows you to gauge reactions and emotions in real time, fostering a deeper connection. Elisabeth says, “This is a gift because our social engagement system, the face-to-brain connection, is one of the fastest connections in our entire being. By observing and responding to these cues, you can enhance empathy and understanding in your communications.”

2. Minimize the Side Conversations

We’ve all been in a meeting and felt the urge to lean over to a coworker and chat. But sidebars can hinder productivity and lead to feelings of exclusion. “When there are side conversations at the end of the table,” Elisabeth says, “you’re back in fifth grade thinking, ‘Are they talking about me?’ Our brain knows that rejection is a big deal.” Video calls naturally reduce the possibility of side conversations, helping create a more engaged environment.

3. Cameras On

According to psychologist Albert Mehrabian, 55% of communication is conveyed through nonverbal cues like facial expressions and body language. This means cameras should be on. Set expectations for Zoom calls, especially in leadership positions, and include video call etiquette in your employee manual. Leading by example with cameras on encourages others to follow suit. Elisabeth stresses, “If we can see faces, we have a superpower.” 

Engaging visually—smiling, nodding, showing attentiveness—enhances communication clarity and effectiveness.

4. Get “Eye-lingual”

The way you look at someone significantly affects their comfort and openness during interactions. For instance, squinting your eyes with knitted brows might come off as judgmental rather than attentive. 

“If the person you are listening to perceives your eyes as open and supporting,” Elisabeth says, “they also perceive you as open to their thoughts and feelings.” This approach fosters a safe and open atmosphere, encouraging more honest and creative exchanges.

Remember: Each interaction is an opportunity to foster inclusion, empathy, and effectiveness, paving the way for a healthier and more productive workplace.

For more, check out The Optimism Library.

Move over Boomers, cuz Gen Z is taking over at the office. 

Well, in numbers at least. That’s according to a study from Glassdoor, which predicts that Gen Z is expected to overtake baby boomers in the workforce by the end of 2024. 

For those who aren’t aware, Gen Z consists of individuals born roughly between 1997 and 2012. This generation is the first true group of digital natives, having been raised in the era of smartphones and social media, which significantly influences their communication habits, workplace expectations, and professional behavior.

As such, they are a gifted generation of new workers with a lot of creative ideas. They are passionate about what they believe in, are eager to take action to better their future, and they foster healthy doses of both realism and idealism… So why is it that they seem to be the communal punching bag for all the generations before them?

With some help from Dr. Mary Donohue and her class, “Managing an Intergenerational Team,” we’ve decided to take a closer look at Gen Z in the professional space, why they often get a bad rep, and how we can all work together in a more collaborative and supportive way.

Here are three common things we all say—and get wrong—about our most tech-savvy generation:

What People Say: “Gen Z is too technology-dependent and is always attached to their phones.”

We’ve all heard someone complain about how Gen Z cannot function without technology at their fingertips, usually grumbling about how “they are always glued to their devices.”

It’s easy to see why this assumption exists, as Gen Z has grown up with the internet and digital communication tools integral to their daily lives. However, labeling them as overly dependent on technology overlooks their ability to leverage these tools effectively for multitasking and efficient communication.

As Dr. Mary points out: “They’re visual, kinesthetic learners—they tend to use words that are grounded in the senses, words that really engage like ‘see, feel, look,’ This learning style makes them an asset in the office.” 

In other words, we should embrace their tech-savviness in the workplace by integrating modern communication tools that align with their proficiency. This not only plays to their strengths, it will also probably boost your offices operations and systems as a whole to be more efficient and less hands on.

What People Say: “Their communication skills are unprofessional.”

While it’s generally true that Gen Z prefers texting and social media, it does not mean that they lack the ability to engage in professional, formal communication.

As we’ve already established, they grew up in a technological age. With that age came the access to nearly instantaneous information, so it’s only natural that Gen Z favors concise and rapid communication forms. However, it doesn’t necessarily mean they’re incapable of formal interactions. 

They may not prefer traditional methods, but they can adapt when the context requires.

At the end of the day, it is up to the employers to set expectations. Dr. Donohue says, “On your onboarding, you’re going to want to ensure that you talk about what your rules are for answering the phone, what your rules are for voice.” 

Providing clear guidelines and training on professional communication standards helps bridge the gap. It’s about helping them understand when and how to use different communication styles effectively.

What People Say: “They never want to engage.”

In-person meetings and phone conversations—apparently, Gen Z hates them? 

This assumption often stems from their comfort with digital platforms. However, it’s not an aversion to personal interaction but rather a reflection of their environment and the communication evolution they’ve grown up with.

“This generation is hungry for learning,” says Dr. Mary, suggesting that Gen Z is open to developing new skills, including face-to-face communication. Incorporating more interactive and engaging methods such as video calls or in-person meetings can help them develop these essential skills. Encouraging a culture of open communication and mentorship can also provide them with opportunities to practice and improve their interpersonal interactions.

While we acknowledge that adapting and expectations is best when met both ways, it often feels as though it’s always the people in authority thinking the adjustments needing to be made are the sole undertaking of the younger generation. But think about the first job you ever started at. Did you know everything going in? Of course not, but with a little guidance and some time, you were able to adapt and eventually, find what it took to thrive in your position. So why shouldn’t your new Gen Z hires get that chance?

Understanding Gen Z’s unique characteristics and communication preferences is crucial in today’s diverse workplace. By debunking common assumptions and adapting workplace practices to meet their strengths, organizations can foster a more inclusive and productive environment.

For more, check out The Optimism Library. 

The internet contains a sea of advice on leadership, and sometimes there’s so much information that it’s hard to cut through the noise. Colonel Chris Rogers, a seasoned veteran with over three decades of military and corporate experience, tells us that this sea of information is actually one of the greatest assets a leader can use. In his class in The Optimism Library, “The Five Disciplines of Leadership Development,” Chris explains that one of the ways a great leader distinguishes themselves from the rest is if they constantly take the time to educate themselves. 

According to Chris, continuous learning isn’t just an activity, but a leadership mindset. “Your diversity of experience informs your utility as a leader,” he says, suggesting that a broad spectrum of knowledge enhances decision-making and problem-solving abilities. 

After all, we are living in an era of rapid technological advancements and constantly shifting market dynamics. The key to great leadership is the ability to constantly adapt, to maintain relevance and effectiveness, and to guide teams through complex challenges and opportunities. Here’s how we all can implement continuous learning into our routines:

1. Diversify Our Sources and Always Be Listening:

Engage with a wide array of learning materials, from books and articles to podcasts and webinars. This exposure to various perspectives enriches your understanding and enhances your leadership toolkit.

Here’s an exercise to try: The next time you hear a piece of information that you initially disagree with, we challenge you to listen to the full argument. We know it can be frustrating, but exercise patience and try to listen neutrally. Not only will you be practicing active listening, you will also gain a better understanding of those who may have a different point of view, making it much easier to find common ground.

2. Set Learning Goals:

Like any other business objective, learning should have clear targets. Whether it’s mastering a new technology or understanding market trends, setting goals keeps you focused.

Start small with a chapter of a book per week. Listen to the relevant podcasts. Take a live online class that interests you. Or maybe a mix of different media forms is what keeps you engaged and excited to learn. 

To set incremental goals, start by identifying your long-term objective and breaking it down into smaller, manageable milestones. Use the SMART criteria (Specific, Measurable, Achievable, Relevant, Time-bound) to ensure each goal is clear and actionable. Employ the WOOP method (Wish, Outcome, Obstacle, Plan) to visualize success, identify potential obstacles, and create a concrete plan to overcome them. Prioritize your goals based on urgency and importance, and develop a detailed action plan outlining the necessary tasks, timeline, resources, and metrics for each incremental goal. Utilize tools such as project management software and habit-tracking apps to organize and track your progress.

Regularly monitor your progress and adjust your plans as needed, seeking feedback and accountability from mentors or peers to stay on track. Celebrate milestones to boost motivation and reinforce positive behavior. 

For example, if your long-term goal is to become a recognized expert in digital marketing within five years, an incremental goal could be obtaining a certification within the first year. This goal would involve specific tasks like enrolling in a course, dedicating study hours weekly, and passing the certification exam, all within a set timeframe. This structured approach ensures continuous improvement and steady progress toward your overarching goal.

3. Reflect and Apply:

Learning without reflection and application is fruitless. Rogers stresses the importance of reflection as a means to cement learning, “We create habits, good habits, through disciplined action.”

Embracing continuous learning is not merely an addition to a leader’s role but a fundamental aspect that distinguishes good leaders from great ones. A study by the Pew Research Center even found that 47% of those who engage in continuous learning say their extra training helped them advance within their current company. 

As Chris succinctly puts it, “Leadership development is not a destination, but rather it’s a journey.” Engaging actively with this journey through continuous learning ensures that leaders not only stay ahead of the curve but also pull their teams along with them towards sustained success and innovation.

For more, check out The Optimism Library. 

On average, adult human beings make 35,000 conscious decisions every day, each influenced by our perceptions and biases. Navigating this vast sea of choices, where the distinction between wisdom and folly often blurs, calls for expert guidance. Enter Dr. Justyna Kucharska, a renowned psychologist with deep expertise in neuroscience and psychology.

In her class “The Art of Decision Making” (which you can access in The Optimism Library), Dr. Kucharska takes us on a journey through the intricate workings of our minds, helping us understand the roots of our decision-making challenges. With her insights, we’re equipped to hone our ability to make smarter, more informed choices. What’s more, she exposes the hidden influences and subtle biases that can derail us, offering practical strategies to enhance our decision-making skills.

That’s right: Our brains often work against us. “Cognitive biases are simplifying strategies your brain uses,” explains Dr. Kucharska. “We all know that life is complicated, and information that we receive from the world is complex. And oftentimes, It’s really difficult to deal with it. So we need simplifying strategies that would allow us to deal with the complexity of information in life. That’s where these biases come into play.”

Recognizing our mental shortcuts is the first step toward making wiser choices. Let’s dive into four common cognitive biases that often lead us astray and explore practical advice on how to counteract them:

1. Confirmation Bias

We’ve all felt the wave of satisfaction when we get to say “I told you so!” But as it turns out, we crave that satisfaction because of a little thing called confirmation bias, which skews our reality. Confirmation bias prompts us to favor information that aligns with our existing beliefs, leading us to discount evidence that contradicts them.

For instance, if we believe that we’re always ineffective in our presentations, our brains will focus on the disengaged audience members the next time we present, confirming our belief that “we always mess up our presentations; no one was engaged.”

Here’s How to Beat It:

To counteract this bias, Dr. Kucharska suggests we call it out. By stepping back from our feelings and labeling our thoughts as biased, we can reopen our minds to other perspectives. “Confirmation bias means you’re likely to remember the disengaged faces while ignoring the interested ones,” she says. “Actively seek feedback to challenge your initial perceptions.”

This practice helps broaden our view, making our decision-making process more balanced and less subjective.

2. Sunk Cost Fallacy

The sunk cost fallacy occurs when we continue down a path that’s clearly not yielding results, simply because we’ve already invested heavily in it. For example, if we’ve ever thought, “I’ve already spent four years in this job I dislike, might as well stick it out,” we’ve fallen victim to the sunk cost fallacy.

Here’s How to Beat It:

The way out of the sunk cost fallacy is similar to the way out of confirmation bias: recognition. “Recognizing a bad investment is crucial—don’t let past investments dictate your future decisions,” says Dr. Kucharska. This can be aided by making pros and cons lists, talking through our concerns with supportive friends, or seeking advice from trusted coworkers.

Think of our happiness as the ultimate investment. If four years in a job isn’t fulfilling, it’s time to explore new opportunities that align with our career goals and invest in our quality of life. Accepting the costs that have been sunk can be hard, but deciding not to sink any further makes it easier.

3. Framing Bias

Even though we’ve all been told not to judge a book by its cover, our eyes can’t help but be drawn to the flashier sleeves. It’s all about presentation, and the same rule applies to our choices. This is the framing bias.

Our decisions are influenced by the way information is presented, rather than just the information itself. This bias can make us view the same situation in dramatically different ways, depending on how it’s framed.

For example, if we’re passed over for a promotion, we might immediately think, “I didn’t get the promotion; the system is rigged!” This reaction is influenced by framing bias.

Here’s How to Beat It:

Every time we feel ourselves slipping into framing bias, we should force ourselves to frame our thoughts in a few different ways. As much as it pains us to admit it sometimes, our truth is not always the truth. This is why, according to Dr. Kucharska, “We must always consider alternative interpretations.”

By reframing our perspective, we can see opportunities for growth instead of barriers. So, if we find ourselves thinking, “I didn’t get the promotion; the system is rigged,” we should follow it up with, “I didn’t get the promotion, but let’s analyze how I can improve my skills or alter my approach for the next opportunity.” This approach helps us make informed decisions about our next steps.

4. Overconfidence Bias

Nothing is quite as humbling as when we don’t prepare for something because we think we “totally have it in the bag” only to quickly find out that we very much did not. That’s the overconfidence bias in full effect.

Overconfidence bias occurs when we overestimate our knowledge, skill, or prediction accuracy. While it’s good to be confident, overconfidence can lead to unanticipated challenges.

Here’s How to Beat It:

“Adequate preparation combines confidence with humility,” says Dr. Kucharska. Next time we face a choice and the answer seems obvious, we should take a second to ask ourselves, “Is this confidence or is this arrogance?”

Acknowledging what we know while preparing thoroughly to cover what we don’t ensures we’re ready to handle unexpected questions and situations.

Becoming aware of these biases and actively counteracting them can transform the art of decision-making from an abstract trial-and-error process into a thoughtful, informed one. Together, we can refine our decision-making skills and navigate our choices more wisely. 

For more, check out The Optimism Library.

When it comes to crafting our résumés, here’s a refreshing truth to keep in mind: perfection is overrated. In fact, résumés can even be too perfect.

Perfect CVs may come across as disingenuous to hiring managers. A recent article in Forbes stated that 67% of hiring managers are able to immediately notice when a résumé is enhanced with AI. While AI is here to stay, of course, it’s important for us all to remember that companies still hire human beings—and being human comes with having human flaws. 

Understanding how to transform our perceived flaws into compelling strengths can be the key to landing a role that is not only satisfying but also empowering. David Rendell, author and Optimist Instructor, delves into this very concept in Embrace Your Imperfections, a class found in The Optimism Library, which is designed to inspire us to reassess our personal and professional narratives.

So, how do we present ourselves honestly and confidently enough to land the job? 

Here are some pointers: 

Identify and Reframe Our “Flaws”

The first step is to identify our perceived weaknesses. Make two columns and write them all down in the first column. Then, use the other column to take each perceived weakness and reframe them not as flaws but as strengths in the right context. 

“Many highly talented, brilliant, creative people think they’re not,” David says, “because the very traits that make them unique are often undervalued or stigmatized.” 

For example, if we’re often criticized for being overly detailed, we can reframe this trait as thoroughness—a critical skill in fields requiring meticulous attention, such as accounting or software development.

Tailor the Narrative

When preparing for interviews, we should tailor our narrative to highlight how these traits have been instrumental in achieving success. See these weaknesses as what they actually are: continuous lessons in self-improvement.

David says: “To recognize those characteristics, those negative characteristics, those seeming disadvantages, those weaknesses, and to transform them into strengths—it shows ourselves and others our capacity to grow and our gratitude to what we have learned.”

Provide Specific Examples

We should offer concrete examples of how what might be perceived as a weakness has helped us excel in past roles. 

So, let’s say we get asked about potential weaknesses in a job interview and decide to discuss “impatience.” We could say, “One trait that can be seen as a weakness is my impatience. However, this trait also drives me to be highly proactive and results-oriented. For example, in my last role, my urgency to push projects forward helped us meet all our project deadlines ahead of schedule. My ability to maintain momentum on projects ensures that we don’t just meet targets but exceed them by continually pushing the team towards efficiency.”

This example demonstrates how we’ve taken a characteristic that could be seen negatively and shown its positive impact in a professional setting, aligning with David’s philosophy that every negative trait has a positive side.

Adjust Our Mindset

Go about life with the mindset that every trait has a dual nature, especially when we go into interviews. If questioned about a weakness, be honest, but remain confident. Pivot the conversation to demonstrate how this characteristic is beneficial, providing those examples that we mentioned in the previous step. 

“Those negative characteristics are also positive characteristics,” David says.

It may take some time to get used to this mindset, but once we get used to it, we will feel more balanced, capable, and confident.

Seek the Right Fit

Finally, focus on roles and companies that value our unique skills. “Alignment between personal traits and job requirements is key,” David says. “Find alignment in personal and professional environments that capitalize on natural strengths and you’ll have found somewhere you can operate within at your natural best.”

For more, check out The Optimism Library.

FRIENDLY REMINDER! For a Limited Time, You Can Get Simon’s “The Art of Presenting” and Unlock 50+ Free Career-Building Classes (a $60 Value!). For more, see here. 

Simon Sinek, our founder and Chief Optimist, has spent a lot of time collaborating with various branches of the military. He will be the first person to tell you that through these experiences he has learned some really profound lessons about friendship—one of which he wanted to share:

“Of the many things I’ve learned from those experiences,” says Simon, “first and foremost is that I am a better friend because of my military friends. They’ve taught me about the power of vulnerability and sincerity when talking to the people I love.”

Years ago, he was talking to a particular military friend. “We were catching up, talking each other through our respective problems, and just being there for one another,” he says.“Finally, we were finishing up our phone call, and before they hung up, they said I love you, brother.”

Simon was initially taken aback. He says, “the first time my friend said that to me, I almost couldn’t believe it. After all, these are some of the most hardened warriors who have seen such horrible things.”

But it wasn’t a mistake, and it wasn’t flippant or thrown out there casually; they didn’t just say, Love you! They said, I love you, brother. 

“The word ‘I’ was in there,” he says. “It was sincere. I’ll never forget the way it made me feel.”

In civilian life, we have colleagues and co-workers, but in the military, they have brothers and sisters. Using such a familial term establishes deeply and honestly that there’s love there.

Simon took it to heart. “Now, I say “I love you” to my friends and call them brother or sister,” he says. “It’s amazing to see how they respond to that. Even friends of mine who are emotionally distant. When I started saying “I love you” to them on the phone, they started saying it back.”

So, we encourage you to say I love you to your friends. Call them brother and sister—

“—but only if you truly mean it,” says Simon. “Don’t use those terms lightly.”

All of us grapple with that little inner voice whispering doubts and fears. I don’t know what I’m doing. What if these numbers are wrong? I’m in over my head… This plan would never work. It’s as if we all have an internal saboteur on our payroll, working tirelessly to chip away at our confidence.

Dr. Judy Ho, a triple board-certified clinical psychologist—and an Optimist instructor who teaches the class, “Stop Self Sabotage and Achieve Lasting Success”—would like to help us all deal with it. Dr. Judy, renowned for her practical and scientifically grounded approaches, teaches us how to turn our inner critic into a supportive ally and offers a few powerful strategies to conquer self-sabotage.

“Thoughts do not always equal the truth,” Dr. Judy says, “Self-sabotage happens when we start prioritizing those thoughts and replacing the truth entirely.” So when we start to feel those self-sabotaging thoughts begin to form, it’s all about shifting our perspective… and there are four different ways we can do it.

1. Put Our Thoughts “On Trial”

A negative thought crosses our minds. We ask ourselves, “Is this thought factual?”

For instance, if we think, “I’m never good at presentations,” we challenge this by looking for evidence. Have there really been no instances where we’ve done well? Adjusting this thought could look like, “Sometimes I feel nervous about presentations, but I have received positive feedback before.”

2. Modify Our Thoughts to Be More Balanced

Once we’ve questioned our thoughts, it’s time to modify them. This involves reshaping them to be more balanced.

For example, take the thought, “I can’t handle this project; it’s too complex.” Instead, we try thinking, “The project is challenging, but I can handle parts of it well and can seek help for the rest.”

This approach acknowledges difficulty without dismissing our capabilities.

3. Take the Sting Out of Our Thoughts by Labeling Them

We can minimize their impact by labeling them as mere mental events.

So, for instance, the thought, “I’m going to fail,” can be transformed by thinking, “I’m having the thought that I might fail.”

This simple tweak helps us see the thought as not an inevitable truth but a fleeting feeling.

4. Inject Positivity Where We Can

If the original thought is, “I don’t have what it takes to succeed,” we begin our morning by listing our strengths and recent successes. Change this to, “I have succeeded before, and I have the specific skills and experiences to help me succeed again.”

In other words, we take our self-doubting thoughts and turn them into an opportunity to empower ourselves. We rewrite the narrative, silencing the inner saboteur and transforming it into an ally that highlights our capabilities and potential. The goal isn’t to never have negative thoughts, but to change how we interact with them.

For more, check out The Optimism Library.